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Esperance Bay Yacht Club
Esperance, Western Australia
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About
Overview & Vibe
The yacht club sits on the Esplanade in the middle of Esperance, looking straight out over the Bay of Isles. It is a working sailing club that hires its two function rooms out, and it publishes every rate it charges — room hire, kitchen, bar staff by the hour and day of the week, cleaning, projector, late licence and bond. For a town where almost nothing is priced online, that is the whole point of it.
Setting & Style
Two rooms. The Ocean Room and the ‘Esplanade’ Room, both with a large screen for laptops and projectors, a whiteboard, a PA system and WiFi, and both looking over the water and the club lawn to the jetty.
Ideal For
Couples who want a waterfront room in town, will arrange their own catering, and would rather work from a published price list than an enquiry form.
The Need-to-Knows
- Every charge is published. Ocean Room $815 for a major function; ‘Esplanade’ Room $505, or $200 for a minor hire of under 30 guests for three hours. Commercial kitchen $180, cleaning staff $54/hour, bar staff $45 weekday / $49 Saturday / $53 Sunday, projector and screen $70, tea and coffee $44, late licence $250.
- If there is alcohol, the hirer must be a member. A non-sailing associate membership is a $57 nomination fee plus $180 a year; the hire agreement bills it as $237. This is a real, unavoidable step, not a formality.
- Absolutely no BYO. All liquor must be supplied and controlled by the licensee, and “$500.00 Bond/Deposit will be retained by EBYC from any non-compliant functions.”
- Hire is on a “bareboat charter” basis — the room comes clean and in its default set-up and must be put back that way, and the clock runs from first access until the premises are clean and reinstated, not from when your guests arrive.
- $500 bond, refundable, and refundable on cancellation only if you cancel at least 30 days out. The balance is due seven days after the function.
- Catering is yours to arrange — yourself or a commercial caterer — and using the club galley adds $180.
- House rules worth knowing: no candles, no hooks in the walls, nothing removed from the walls, no pegs or poles in the lawn, no vehicles on the lawn or front paving, and tables and chairs are free but may not go outside.
Standout Feature
A published price list, to the hour, in a region where nobody else publishes anything.
Contact
Address
The Esplanade (cnr Williams Street), Esperance WA 6450, Australia
Amenities
- Two Function Rooms
- Ocean Room
- Esplanade Room
- Bay Of Isles Frontage
- Club Lawn To The Water
- Large Screen In Both Rooms
- Data Projector And Screen Hire
- Whiteboard
- PA System
- WiFi
- Commercial Kitchen For Hire
- Full Club Licence Bar
- Club Tables And Chairs Included
- Own Caterers Permitted
- Late Licence Available
- Marina
- In The Heart Of Esperance
Ceremony Setting
- indoor
- waterfront
- lawn
- outdoor
Dietary Options Supported
No details available.
Nearby Landmarks
- Bay of Isles – The club looks out over it
- The Esplanade – Esperance's waterfront, where the club stands
- Esperance – The club is in the middle of town
- Tanker Jetty – On the same foreshore
- Esperance Marina – Run by the club
- Cape Le Grand National Park – East of town
- Pink Lake – West of town
On Site Accommodation
No details available.
Price Notes
- EVERY CHARGE IS PUBLISHED, WHICH IS RARE ANYWHERE AND UNIQUE IN THIS REGION. From the function room hire page: 'BASIC CHARGES ARE AS FOLLOWS: OCEAN ROOM - BASIC DAY HIRE: $380.00; MAJOR FUNCTION (weddings, parties, convention): $815.00. "ESPLANADE" ROOM (Sponsored by Esperance Rural Supply) - MINOR HIRE (less than 30 guests max, 3 hours): $200.00; BASIC DAY HIRE: $288.00; MAJOR HIRE (weddings, parties, convention): $505.00. COMMERCIAL KITCHEN HIRE: $180.00. STAFF (cleaning) flat rate: $54 per hour. STAFF (bar): per hour - Weekday $45, Saturday $49, Sundays $53. NOMINATION/SUBSCRIPTION (if applicable): $237.' The hire agreement adds 'Refreshments Allowance (Tea & Coffee) $44.00', 'Equipment Hire - Projector & screen $70.00' and 'Late licence $250.00'.
- MEMBERSHIP IS A CONDITION, NOT A COURTESY, IF ALCOHOL IS INVOLVED: 'The Esperance Bay Yacht Club Inc. (EBYC) operates under a full Club Licence. Venue hire is freely available by contract of agreement but where the provision and consumption of alcohol is involved, the premises are only available for hire to financial members. A non-sailing associate membership can be arranged for a $57.00 nomination fee and annual subscription of $180.00.' The hire agreement bills this as a single $237.00 line.
- NO BYO, ENFORCED WITH THE BOND: 'All alcohol served on the licensed premises, (which includes the outdoor areas surrounding the main building) must, by law, be supplied and controlled by the licensee. Sorry, NO BYO.' And in the conditions: 'ALL liquor on the premises must be supplied and controlled by the Licensee via his appointed Manager. NO Alcohol is to be brought onto the property $500.00 Bond/Deposit will be retained by EBYC from any non-compliant functions.' Bar staff must be club-approved, with a minimum payment of two hours per staff member, and bar limits are stated on application and paid in advance.
- THE 'BAREBOAT CHARTER' BASIS CHANGES WHAT YOU ARE PAYING FOR: 'Hires operate on a "bareboat charter" basis. The venue is made available clean and in its default set-up and it is a specific condition of hire that it must be re-instated to that condition on completion.' And crucially: 'The duration of a hire, and hence the charges to be applied, will be from the time that first access to the premises is required, until the time that the premises are clean, reinstated and available for use by the club or any subsequent hirer.' Set-up and pack-down are inside the billed hours.
- BOND AND PAYMENT TERMS: 'BOND / DEPOSIT / CANCELLATION FEE of $500 to be paid with application. BALANCE To be paid (7 Days After function).' 'A security bond of $500 is payable upon booking and will be refunded when the post-function inspection proves satisfactory.' 'A Deposit of $500.00 is refundable where cancellation is made a minimum 30 days before Function Date.'
- CATERING IS THE HIRER'S: 'Catering can be undertaken by yourselves or commercial caterers, where our galley facilities are used there is an additional hire charge of $180.00 to the hirer. This should be taken into account in your catering budget.' Because the club does not cater, dietary_options_supported and price_per_head are both NULL.
- NO CAPACITY IS PUBLISHED FOR EITHER ROOM. The only guest number on the site is a pricing threshold - the 'Esplanade' Room's minor-hire tier is 'less than 30 guests max, 3 hours' - which bounds a rate, not a room. Neither the page nor the two hire agreements state a seated or standing capacity, so venue_capacity is NULL rather than inferred from a price tier.
- HOUSE RULES FROM THE CONDITIONS OF HIRE: 'No vehicles are to be driven on to the lawn or the paving in front of the building. This includes Caterers / Party planners etc.' 'Club tables and chairs are available for Hirer's use at no extra cost. Tables and Chairs are not to be put outside, and all chairs and tables are to be returned to the original positions.' 'Hirer is permitted (in consultation with the Club Manager) to decorate the premises... provided all decorations/equipment/furniture are completely removed by the Hirer with no damage.' 'No hooks are to be used, and nothing is to be removed from the walls (photos, honour boards etc.) No candles are to be used, No Poles, Pegs Etc to be inserted in any Lawns area.'
- THE HIRE AGREEMENTS ARE CURRENT AND DATED: both the 'Esplanade' and 'Ocean' agreements carry a PDF CreationDate of 19 June 2026 - six weeks old - and are headed 2026-2027. **Note the venue's own filing error: the file named Hire-Agreement-Esplanade-2026-2027 is titled 'HIRE AGREEMENT "OCEAN ROOM"' internally**, identical to the Ocean agreement. Confirm which room a signed agreement covers.
Price Per Head
No details available.
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Contact
Address
The Esplanade (cnr Williams Street), Esperance WA 6450, Australia